Privacy policy.

 

Brotherhood Men’s Groups CIC
Last updated: 04/03/2026

1. Who We Are

Brotherhood Men’s Groups CIC (“we”, “us”, “our”) is a Community Interest Company registered in England and Wales.

Registered address:
61 Spencer Street
Burton Latimer
Kettering
England
NN15 5SQ

Email: info@brotherhoodmensgroups.com

We are the data controller under the UK General Data Protection Regulation (UK GDPR).

2. What Information We Collect

We collect personal information when you:

  • Submit a contact form via our website

  • Communicate with us by email

  • Request to join our WhatsApp group after attending a session

This may include:

  • Name

  • Email address

  • Phone number

  • Any information you choose to include in your message

We do not operate a newsletter or marketing mailing list.

3. Special Category Data (Mental Health Information)

As we facilitate men’s mental health peer-support groups, you may choose to share information relating to your mental health.

We do not request detailed clinical or medical information via our website contact form and ask users not to include sensitive medical details in initial enquiries.

If you voluntarily share health-related information, we process it only:

  • With your explicit consent

  • For the purpose of supporting your participation

  • In line with our safeguarding responsibilities

4. WhatsApp Group

Members who have attended a session may choose to join our WhatsApp group.

The WhatsApp group is hosted by WhatsApp.

By joining:

  • Your phone number and profile name will be visible to other group members

  • Messages you post will be visible to all members

Participation is voluntary. You may leave the group at any time.

We are not responsible for how other members use information shared within the WhatsApp group.

5. How We Use Your Information

We use your information to:

  • Respond to enquiries

  • Provide details about meeting times and locations

  • Administer group participation

  • Maintain basic records for safeguarding purposes

We do not sell, rent, or share personal data for marketing purposes.

6. Lawful Basis for Processing

Under UK GDPR, our lawful bases are:

  • Legitimate interests – responding to enquiries and administering groups

  • Consent – where sensitive health information is shared

  • Legal obligation – where safeguarding concerns arise

7. Website Hosting

Our website is hosted by Squarespace.

Information submitted through our contact form may be processed via Squarespace’s secure servers.

We do not use analytics services such as Google Analytics.

8. Data Retention

We retain personal data only for as long as reasonably necessary to:

  • Respond to enquiries

  • Support ongoing participation

  • Fulfil safeguarding and legal obligations

9. Data Security

We take appropriate technical and organisational measures to protect personal information and limit access to authorised individuals only.

10. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction

  • Request erasure

  • Restrict or object to processing

  • Lodge a complaint with the Information Commissioner's Office

Website: https://ico.org.uk